QUICK FACTS
The Big Issue
Field, Purchasing and AP operated in disconnected processes that reduced efficiency and accuracy
The Big Results
Transparency between AP and Purchasing and invoices paid faster and improved vendor relationships
Summary
Vendor relationships are really important to us, and that is where Kojo comes in to help with automation for all of our invoices.
Jennifer Armstrong
Accounts Payable Specialist, Alterman, Inc.
"In today’s age, technology is everything. It has a piece of every process that we do. But the focus should be on what is the most efficient process and build a technology around that best practice and efficient process."
Ryan Smajstrla
Associate Director of Purchasing

The Story

Time is money for every trade contractor, and Alterman, Inc., knows this firsthand. When focusing on efficiency, the San Antonio-based electrical contractor found a reoccurring bottleneck in its procurement process: AP and Purchasing worked in separate systems that didn’t sync.

The result? A frustrating and costly back-and-forth that went a little something like this:

1.) AP flags an invoice issue.
2.) They manually pull it from their automation tool or email.
3.) Send it to Purchasing to review and fix.
4.) AP reprocesses the invoice.

This disconnect led to inconsistencies and delays with invoice issues. 

Alterman, Inc. has always embraced innovation. It’s how they’ve become so successful. So when it came time to find a solution for this all-to-common issue, they carefully considered their options.

The Solution

Alterman, Inc. knew technology could fix this—but they wanted software that fit their internal best practices, not the other way around. Enter Kojo.

With Kojo, AP and Purchasing now work in the same system, resolving discrepancies faster with a single source of truth. Kojo is also automating all of Alterman’s invoices, ensuring vendors get paid quicker, strengthening relationships, and getting materials to the Field sooner.

In addition to tightening the relationship between the AP and purchasing teams, Kojo has streamlined the entire procurement process. From field requests to vendor payments, Kojo has reduced the time it takes for every step while simultaneously increasing communication.

Their Favorite Features

Why They Love Kojo

  • Increased transparency on all material orders
  • Better communication between AP and Purchasing
  • Materials get to the job site faster
  • Less time wasted on manual data entry
  • Invoice automation
  • Unified procurement system

Screenshot of the Kojo software interface

The new standard in procurement powered by you.